Guidelines for Purchasing Data

Please review the purchasing data from Jefferson County Clerk & Recorder Elections Division. Once you have reviewed the "Clerk's Policy", the type of data that can be provided and the cost, please submit your request by completing the Customer Order Form (pdf). Please print the "Customer Order Form" and send it back to our office by fax or e-mail to:

Jefferson County Elections Division
100 Jefferson County Pkwy, Suite 2560
Golden CO 80419
Fax: 303-271-8197
e-mail: dcatbaga@jeffco.us

Clerk's Policy
Only orders with a written request to the Elections Division will be processed. Upon receiving any data, please review immediately. Voters who request "Confidentiality" on their voter file will not have their information appear in the Jefferson County Voter Extract CD or the Mail-In Ballot Request File.

The following data may be purchased:

Jefferson County Voter Extract CD: Cost is $50.00
This CD contains all of the registered voters in Jefferson County minus the Confidential Voters.

The following five files are included:

a "read.me" file
District listing
Layout
Voter Extract
Voter History

Due to the volume of records, the purchaser must have access to a software database program such as Microsoft ACCESS to effectively process the data; i.e., sorting, selecting, printing, etc. Jefferson County Elections does not provide technical support for CD purchasers.

The CD includes the following information:

Voter's Full Name
Residence & Mailing Address
Gender
Birth Year
Party Affiliation
Status - Active/Inactive
Current Precinct
Mailing Address (if applicable)
Birth Year only
Party Affiliation
Current Precinct
Ward & District codes (use District Listing for cross reference translation)
Voting History (Jeffco_VoterHistory file)
Registration Date
Party Affiliation Date
Phone Number (if provided by the voter)
Permanent Mail-In Request flag (Jeffco_Registered_Voters file)

The layout.doc contains a detailed list of fields in the two Jeffco files.

Mail-In Ballot Request File: Cost is $50.00
This file is updated on a daily basis and consists of voters who have requested a Mail-In Ballot and voters who have returned their voted Mail-In Ballot to the Jefferson Elections Division. Daily e-mail updates will be sent to paid subscribers. A daily CD can be obtained at our office for any subscriber who wishes to pick up the CD. The e-mails will begin approximately two to three weeks prior to the Election. The subscriber must have Access 97 or a newer version of Access in order to run Queries. It is the responsibility of the operator to sort the data into the desired fields. Jefferson County Elections Division does not provide technical support for subscribers. This .txt file includes the following information:

VOTER ID NUMBER
NAME
GENDER
ABSENTEE MAILING ADDRESS
PHONE NO (if provided by the voter)
YEAR OF BIRTH
REQUEST DATE
REQUEST METHOD
PRECINCT
SENT DATE
SENT METHOD
PARTY
RETURNED DATE
RESIDENTIAL ADDRESS
MUNICIPALITY
CITY WARD/DISTRICT
CITY SUB
CITY WARD/PRECINCT

Research fee:

First half hour of research is free; anything after the first half hour is $20.00
per hour.

Hard copy of Election Results: Cost is $.25 per page.

Certificate of Registration: Request for a Certificate of Registration can only be made by the voter and no one else.
It can be:

picked up over the counter/in office: Cost is $1.00
mailed (if it is mailed, the certificate is sent to the voter and payment must be received in advance): Cost is $1.50

Maps:
If the customer wants to purchase a map of Jefferson County, he or she can visit Jefferson County Information Technology Production.

To speak to someone directly regarding maps, call (303) 271-8887.

Last Modified: Feb 11, 2010 10:16 AM